Follow-up email to a professor: When and how you should write
For finding a profitable research position, sending email and after Follow-up email is essential, and you should know When and how you should write.
Email etiquette is a common struggle for finding a research position. It is essential to clarify how to send emails to professors because they are etiquette professionals. In our previous article, we discussed “Write an Email to Professor: Complete Dos and Don’ts Discussion. “ In that article, you will get a list of suggestions for sending emails to professors. Follow-up email
Writing an email to request an available position to a professor is an effective way to get a postdoc position. Read our article – “6 golden tips for finding successful postdoctoral opportunities”. This will help you to get a successful research position.
After writing a perfect email, it is possible that you will not get a reply from the professor’s side. The next thing is when and how you should write a follow-up email to the professor.
An email is not just a correspondence. It is a good communication exercise, and you are judged for it. Before writing a follow-up email, we should understand some basic questions:
- Do I have to write a follow-up email to the professor?
- Do I need to send a second follow-up email after no response to a professor I would like to work with?
- How do I respond to a professor who emailed him that he has no vacancies available in his lab?
- How can I follow-up with a professor after meeting him once?
- How can I write an email to the professor who asks me to reply by email if I am interested in joining his workshop next year?
- How do I write to follow up mail to a professor asking me to respond to him by e-mail whether I’m interested in joining his Lab next year?
- What to do if I wrote the first email and the Ph.D. professor didn’t reply?
Here we will discuss that how and when to write a follow-up email to professors.
Okay, let’s get started.
The following describes some common questions and answer on how to follow-up with professors.
1. Do I have to write a follow-up email to the professor?
Writing a follow-up email is not a bad idea, but I suggest you give it a week before sending it. The content of the follow-up email could be something like this – according to your request, you submitted the details and are writing to see if you have had a chance to review them. Remember that he could contact you if he has other requirements, and you will be happy to clarify.
Your email should address the fact that you have already submitted the necessary information and have not yet received a reply. Therefore, you are following (follow-up email) the progress of your request.
Request him to contact you for any further detail.
2. Do I need to send a second follow-up email after no response from a professor I would like to work with?
If you want and believe that you are the right person to work with, there is no reason not to be persistent. I would recommend sending him an email again. Short and sweet, to the point. Your email must contain less than 100 words.
Indicate why he or she would be interested in making you work with him, not why you are interested in working with him. And at the end of the day, your perseverance (without being hateful) can be what materializes this opportunity, so if you want. Try it and make it happen.
3. How do I respond to a professor who emailed him that he has no available vacancies in his lab?
If you get such a reply from the professor’s side, this means the professor is interested in taking you, and next year some opening of funding is there. It would be best if you first gave your thanks, mentioning a reply email. In that email, include your interest, availability, and any personal interest with confidence and respect. Again, try to make a reply email brief and ask you to give any further detail. If you have any difficulty, you can discuss it with the professor and continue the conversation with a professor like your research and other attributes update.
You can write something like, “Thank you very much for your last email. If there is an opening in the next 3-8 months, please contact me. As already written, I would like to work with you so you can wait for my application. “In this case. Also, if there is any other research group in your department that offers scholarships that I missed, kindly let me know.”
4. How can I follow-up a professor after meeting him once?
Since you have met before, share some small updates (primarily if related to your previous discussion), ask if you can say more about what you are working on, and ask if you can get feedback on your ideas.
You can also find out more about what they are currently doing (usually not what people are known for – if you were attracted to this particular aspect).
I think the most valuable part (if you’re working on an area that cares about declarations of intent) is to share a little of what you’re excited about researching and getting feedback on feasibility and related problems that might be of interest in the field. Even if reading / asking about his work offers some praise and shows that you could understand complex material, you will stand out more if you have your own original / creative thought (even better if it refers to his work, but not pretend). Feedback will also improve your purpose statement.
5. How can I write an email to the professor who asks me to reply by email if I am interested in joining his workshop next year?
First of all, let him know how pleased you are for him to have considered you.
Secondly, indicate what interests you in the lab and what you think you could do there. If appropriate, consult some facts about your training and experience.
Thirdly, tell how working in the lab would help further your career and goals. Also, indicate that you can conduct a personal conversation, handling the intended work, expectations, and possible changes in the lab or projects.
Finally, make a statement about trust and respect – how you expect to be part of their lab and what activities there are, and how you can be part of it.
6. How do I reply to a professor who has sent a mail saying that he has no open positions available in his lab?
This is a kind of positive response, and this generally means the professor is interested in working with you, but currently, he has no available position for you. If you get such a reply from the professor’s side, then give thanks for your request and mention your request for considering your position, if any available opening.
7. What to do if I wrote a first email and the PhD professor didn’t reply?
Sometimes, if you wrote too-long/unprofessional emails to the professor and you think you didn’t reply. Then you should send a new email to the professor for that position by considering all email etiquette.
Follow-up email templates –
1. Simple follow-up email to remind him.
“Dear Professor (Surname or full name),
This is XXXX (your name) from the place (and current position). I emailed you a couple of days ago requesting a postdoc/Ph.D. Position in your lab. I am emailing again to make sure that you have received my email. I hope to receive a reply from you soon.
Again, thank you for your time and have a nice day.
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2. Follow-up email to if you already discussed with professor
“Dear Professor (Surname or full name),
I just wanted to follow up on the [XYZ] position we discussed about last [DAY OF WEEK].
You mentioned getting in touch about potential next steps. Is there anything I can do to help speed the process along?
I hope this article will help you and answer many of your queries related to a follow-up email. If you have any questions or you want to add any critical point, comment here.
Follow-up email to a professor: PDF